Sr Director Administrative Services
Florida International University
Miami, FL
Full-time
Administration / Clerical
Posted on April 23, 2024
About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
Reporting to the Dean of Stempel College and serving as a member of the College's leadership team, the Senior Director, Administrative Services provides executive level support to the Dean and leadership team, oversees administrative and financial operations of the College, directs the day-to-day operations of the Office of the Dean, triages internal and external requests, and develops, implements, and refines processes, policies, and programs to ensure successful execution of the Dean's vision and attainment of College performance goals. Leads the college's international projects and initiatives, as directed by the Dean.
Bachelor's degree in an appropriate specialization and eight (8) years of experience or a Master's degree in an appropriate specialization and six (6) years of experience.
Desired Qualifications
Bilingual (Spanish/English): written and verbal competence to translate documents and to communicate with a Hispanic population.
Job Category
Administrative
Advertised Salary
$135,000 - $140,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Criminal Background Check
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
Reporting to the Dean of Stempel College and serving as a member of the College's leadership team, the Senior Director, Administrative Services provides executive level support to the Dean and leadership team, oversees administrative and financial operations of the College, directs the day-to-day operations of the Office of the Dean, triages internal and external requests, and develops, implements, and refines processes, policies, and programs to ensure successful execution of the Dean's vision and attainment of College performance goals. Leads the college's international projects and initiatives, as directed by the Dean.
- Provides executive level support to the Dean.
- Mediates and resolves issues on the Dean's behalf.
- Develops awareness of College activities and issues and keeps the Dean informed. Elevates and prioritizes issues for the Dean's attention and input.
- Oversees overall administrative and financial operations of Stempel College.
- Directs the day-to-day operations of the Office of the Dean.
- Ensures seamless coordination of the Office of the Dean with other College units, Departments, and Schools including Student and Alumni Affairs, Dietetics and Nutrition, Public Health, and Social Work.
- Cultivates an environment of professionalism, customer service, efficiency, responsiveness, and creative problem solving in the Office of the Dean and throughout the College.
- Directly supervises Finance, Human Resources, Continuing Education, IT, Facilities, Administrative Services, and Event Coordination for the College. Provides leadership and directs the assigned areas of responsibility to ensure that established goals and objectives are communicated and attained. This includes hiring, training, and performance management.
- Manages the College's financial planning process in collaboration with the Budget Director and leadership team to ensure consistency and alignment with the College's and University's strategic priorities.
- Assists the Dean and leadership team in determining the College's short-and long-term performance objectives and metrics. Prepares and presents information for the Dean and leadership team. Leverages information management systems and resources throughout the College and University to better understand financial and strategic performance and facilitate decision-making.
- Assists the Dean and leadership team with implementation of strategic initiatives to strengthen the College and improve the University's performance metrics.
- Applies and/or implements policy related to fiscal and other activities. Applies State, University, College and other approved policies and procedures to the relevant areas of responsibility. Ensures compliance with applicable federal regulations.
- Along with the Dean and the leadership team, develops and disseminates policies and procedures as needed.
- Serves as the Dean's liaison to College leadership team including Associate Dean for Academic Affairs, Associate Dean for Graduate Studies, Associate Dean for Research, Strategic Advisor, Director of Student and Alumni Affairs, and the leadership of Dietetics and Nutrition, Public Health, and Social Work.
- Serves as the Dean's liaison to FIU leadership including President's Office, Provost's Office, and Vice Presidents' offices. Triages requests from offices and ensures timely, high-quality follow up and completion.
- Serves as the Dean's liaison between the Dean and other FIU Deans' offices, as well as the FIU External Relations and FIU Development personnel dedicated to Stempel College.
- Works with the Dean's Executive Assistant to prioritize the Dean's time, resolve issues, develop agendas for internal and external meetings, and ensure follow up.
- Attends meetings on behalf of the Dean as necessary.
- Conducts College-related research, prepares presentations, writes reports, and compiles data as needed.
- Communicates with the Dean's research group as needed.
- Leads college's international initiatives as directed by the Dean, by directing the assignment of action items to senior administrators including monitoring the progress of projects, actions items and strategic initiatives throughout the college.
- Works closely with the Dean and leadership to develop procedures for implementation of international programs and projects involving units within the college and across the University: assesses, analyzes, identifies needs; develops solutions; and evaluates outcomes.
- Manages and oversees the newly created team of special projects and initiatives. Plans and implements activities, projects, and addresses administrative issues of highly confidential and critical nature.
- Manages the negotiation, creation and execution of international MOU's.
- Works closely with the Director of the Global Health Consortium to establish new international initiatives.
- Translates communication and correspondence into Spanish, as needed for international marketing of continuing education programs, e-mails, meetings and other communications with Latin America and the Caribbean. Interacts with Non-English speakers.
- Prepares and negotiates proposals with international partners for seminars, certificates, workshops and other continuing education programs and activities.
- Manages auxiliary revenue budget generated from special initiatives and continuing education programs.
- Conducts research on potential international initiatives, prepares and delivers presentations and completes reports for the college.
- Travels internationally to negotiate and plan special projects as necessary.
- Acts independently to determine methods and procedures on new assignments.
- Supervise and manage the operations of marketing and communications for the college, including the day-to-day operations of the Senior Account Manager.
- Support, facilitate and assist coordinate activities and projects initiated by the FIU Foundation's liaison to the college, related to donor relations, stewardship and constituent relationships. Serve as main point of contact in the college for various projects.
Bachelor's degree in an appropriate specialization and eight (8) years of experience or a Master's degree in an appropriate specialization and six (6) years of experience.
Desired Qualifications
Bilingual (Spanish/English): written and verbal competence to translate documents and to communicate with a Hispanic population.
Job Category
Administrative
Advertised Salary
$135,000 - $140,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Criminal Background Check
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
