Accounting Officer - Fiscal Services
El Camino College - Human Resources Office
Torrance, CA
Full-time
Accounting
Posted on April 18, 2024
BASIC FUNCTION:
Under the direction of an assigned administrator, perform complex technical accounting, financial reporting, disbursements and/or payroll duties; coordinate day-to-day office operations; maintenance and review accounting, budgetary and fiscal recds, documents, and reports, assuring accuracy and conformance with established procedures; lead, train, coordinate and provide work direction to staff.
The Accounting Officer directs complete functional areas such as payroll, accounts payable, registration, fee collection, and financial aid accounting.
**This position is contingent upon available categorical funding**
REPRESENTATIVE DUTIES:
Perform very complex and analytical technical accounting and auditing work in the preparation, maintenance, and review of financial records, accounts, disbursements, payroll, vendor payments, and reports; assure compliance with applicable rules, regulations, policies and procedures.
Prioritize, assign work, and provide training within the unit.
Maintain area activities and communicate, both orally and in writing, with the Department of Education at the State and Federal levels, State Chancellor's Office, Los Angeles County Office of Education, Department of Health and Human Services, other Federal, State and local agencies as well as other divisions and project directors.
Prepare and maintain a variety of difficult financial, disbursement, and accounting records, ledgers, and reports; audit accounts as necessary to assure proper internal controls.
Lead, train and provide work direction to staff; monitor and coordinate workflow; assure the timely completion of duties assigned to the unit.
Maintain and monitor assigned accounts; post data and maintain journals and ledgers; reconcile, adjust, and balance assigned accounts; audit deposits; disbursements; transfer funds as necessary between various funds and accounts.
Review financial documents to assure accuracy, completeness, and compliance with applicable regulations, requirements, and established procedures.
Provide work direction and guidance to assigned clerical accounting personnel and support staff; assist in selecting personnel and provide input concerning work performance.
Assure compliance with District, State and Federal policies and procedures, applicable laws and regulations and generally accepted technical principles.
Prepare reports for assigned unit; maintain records, ledgers and reports.
Prepare comprehensive reports as required by the District, State, Federal government, or other agency.
Compile information and data and prepare a variety of financial, accounting, disbursement and budgetary reports and statements.
Review financial reports and computer printouts to assure accuracy and completeness; make corrections and adjustments as necessary.
Coordinate communication and accounting activities with other District departments and personnel, governmental agencies, auditors and vendors.
Prepare cash flow and cash balance reports to optimize the management of the cash needs of the District. Prepare financial reports needed to enable the District to issue Tax Revenue Anticipation Notes, Grant Anticipation Notes and Certificate of Participation.
Provide information to District personnel regarding area's requirement and financial transactions, procedures, and errors; answer questions; intervene, and resolve problems related to the specific area assigned.
Audit and advise support staff regarding various documents/forms involved in specific area operations, i.e., invoices, requisitions, purchase orders, warrants, cash receipts, time sheets, journal entries, and promissory notes.
Prepare audit reports and audit area operations to assure proper internal controls; assist external auditors as assigned.
Monitor data entry to County and District files to assure accuracy of data.
Monitor cash collections during registration with Admissions staff when collections are made outside Accounting Officer and monitor disbursement of Financial Aid checks to students.
Review and interpret Federal, State, County, Los Angeles County Office of Education, District and other regulations, laws, policies, and procedures relating to accounting, disbursements, payroll, and vendor payments.
Participate in task forces, meetings and the selection of new staff members.
Operate a variety of office equipment and machines such as personal computer, computer terminal, typewriter, calculator and microfiche reader-printer.
Research and recommend process improvements to provide timely and more efficient use of resources.
Participate in task forces, meetings and the selection of new staff members.
Operate office machines and equipment including computer terminal, personal computer, typewriter, calculator and copier.
Perform related duties as assigned.
JOB QUALIFICATIONS
Education and Experience:
Bachelor's degree in Accounting or related business major and four years of direct, increasingly responsible experience required.
Direct related and increasingly responsible work experience in excess of the four years required and two years of college level course work may be substituted for the required bachelor's degree. Eight years of increasingly responsible direct work experience in excess of the four years required may be substituted for the bachelor's degree requirement.
OTHER DESIRED QUALIFICATIONS
Knowledge/Areas of Expertise:
Specific area's rules, regulations, principles, practices and procedures.
Thorough record-keeping techniques.
Modern office practices, procedures, and equipment.
District organization, operations, policies, and objectives.
Oral and written communication.
Applicable sections of State Education Code and other applicable laws.
Technical aspects of field specialty and principles of providing training and work direction.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Abilities/Skills:
Prepare and maintain complex office operations and reports related to specific area.
Organize day-to-day operations of specific area.
Train and provide work direction to others.
Assign and review the work of others.
Analyze situations accurately and adopt an effective course of action.
Operate standard office machines including calculator, computer terminal, typewriter and copier.
Meet schedules and time lines.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Read, interpret, apply, and explain rules, regulations, policies and procedures.
Communicate effectively both orally and in writing.
Use tact, patience and courtesy in interpersonal interactions.
WORKING CONDITIONS
Dexterity of hand and fingers to operate a keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting for extended periods of time.
Seeing to read a variety of materials.
High volume telephone usage.
May be exposed to hostile or confrontational situations when explaining or implementing departmental or campus policies, procedures or state and federal laws.
CLOSING DATE: Wednesday, May 1, 2024 at 3:00 p.m.
Starting salary is $6,676 per month.
Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until Step F is reached ($8,600 per month). Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT
This position is designated a categorically funded, temporary, full-time, twelve-month classified position, and is contingent upon available funding. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive work days. Schedule may vary to include hours outside of the normal work schedule, including evenings and weekends depending on operational need.
Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.
ADA ACCOMMODATIONS
Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request (maxient.com)
BENEFIT HIGHLIGHTS
Health, Life, Dental and Vision Insurance
The College provides a diversified insured benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental, and vision insurance is available, toward which both the College and the employee contribute.
Sick Leave and Disability
Paid sick leave is granted equal to one day for each month of service. Sick leave days may be accumulated indefinitely.
Retirement
Full-time employees contribute a percentage of their regular salary to the Public Employees Retirement System (PERS) and Social Security. Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.
Summer Work Hours
During the summer, employees work eight 32-hour work weeks with full pay.
TO APPLY
An applicant must submit the following by the closing date:
IMPORTANT NOTE: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at hr@elcamino.edu.
Due to the large volume of calls received on closing dates, we highly recommend that you do notwait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).
JEANNE CLERY ACT COMPLIANT
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published an Annual Security Report and all required statistical data. These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.
EL CAMINO COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.
Under the direction of an assigned administrator, perform complex technical accounting, financial reporting, disbursements and/or payroll duties; coordinate day-to-day office operations; maintenance and review accounting, budgetary and fiscal recds, documents, and reports, assuring accuracy and conformance with established procedures; lead, train, coordinate and provide work direction to staff.
The Accounting Officer directs complete functional areas such as payroll, accounts payable, registration, fee collection, and financial aid accounting.
**This position is contingent upon available categorical funding**
REPRESENTATIVE DUTIES:
Perform very complex and analytical technical accounting and auditing work in the preparation, maintenance, and review of financial records, accounts, disbursements, payroll, vendor payments, and reports; assure compliance with applicable rules, regulations, policies and procedures.
Prioritize, assign work, and provide training within the unit.
Maintain area activities and communicate, both orally and in writing, with the Department of Education at the State and Federal levels, State Chancellor's Office, Los Angeles County Office of Education, Department of Health and Human Services, other Federal, State and local agencies as well as other divisions and project directors.
Prepare and maintain a variety of difficult financial, disbursement, and accounting records, ledgers, and reports; audit accounts as necessary to assure proper internal controls.
Lead, train and provide work direction to staff; monitor and coordinate workflow; assure the timely completion of duties assigned to the unit.
Maintain and monitor assigned accounts; post data and maintain journals and ledgers; reconcile, adjust, and balance assigned accounts; audit deposits; disbursements; transfer funds as necessary between various funds and accounts.
Review financial documents to assure accuracy, completeness, and compliance with applicable regulations, requirements, and established procedures.
Provide work direction and guidance to assigned clerical accounting personnel and support staff; assist in selecting personnel and provide input concerning work performance.
Assure compliance with District, State and Federal policies and procedures, applicable laws and regulations and generally accepted technical principles.
Prepare reports for assigned unit; maintain records, ledgers and reports.
Prepare comprehensive reports as required by the District, State, Federal government, or other agency.
Compile information and data and prepare a variety of financial, accounting, disbursement and budgetary reports and statements.
Review financial reports and computer printouts to assure accuracy and completeness; make corrections and adjustments as necessary.
Coordinate communication and accounting activities with other District departments and personnel, governmental agencies, auditors and vendors.
Prepare cash flow and cash balance reports to optimize the management of the cash needs of the District. Prepare financial reports needed to enable the District to issue Tax Revenue Anticipation Notes, Grant Anticipation Notes and Certificate of Participation.
Provide information to District personnel regarding area's requirement and financial transactions, procedures, and errors; answer questions; intervene, and resolve problems related to the specific area assigned.
Audit and advise support staff regarding various documents/forms involved in specific area operations, i.e., invoices, requisitions, purchase orders, warrants, cash receipts, time sheets, journal entries, and promissory notes.
Prepare audit reports and audit area operations to assure proper internal controls; assist external auditors as assigned.
Monitor data entry to County and District files to assure accuracy of data.
Monitor cash collections during registration with Admissions staff when collections are made outside Accounting Officer and monitor disbursement of Financial Aid checks to students.
Review and interpret Federal, State, County, Los Angeles County Office of Education, District and other regulations, laws, policies, and procedures relating to accounting, disbursements, payroll, and vendor payments.
Participate in task forces, meetings and the selection of new staff members.
Operate a variety of office equipment and machines such as personal computer, computer terminal, typewriter, calculator and microfiche reader-printer.
Research and recommend process improvements to provide timely and more efficient use of resources.
Participate in task forces, meetings and the selection of new staff members.
Operate office machines and equipment including computer terminal, personal computer, typewriter, calculator and copier.
Perform related duties as assigned.
JOB QUALIFICATIONS
Education and Experience:
Bachelor's degree in Accounting or related business major and four years of direct, increasingly responsible experience required.
Direct related and increasingly responsible work experience in excess of the four years required and two years of college level course work may be substituted for the required bachelor's degree. Eight years of increasingly responsible direct work experience in excess of the four years required may be substituted for the bachelor's degree requirement.
OTHER DESIRED QUALIFICATIONS
Knowledge/Areas of Expertise:
Specific area's rules, regulations, principles, practices and procedures.
Thorough record-keeping techniques.
Modern office practices, procedures, and equipment.
District organization, operations, policies, and objectives.
Oral and written communication.
Applicable sections of State Education Code and other applicable laws.
Technical aspects of field specialty and principles of providing training and work direction.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Abilities/Skills:
Prepare and maintain complex office operations and reports related to specific area.
Organize day-to-day operations of specific area.
Train and provide work direction to others.
Assign and review the work of others.
Analyze situations accurately and adopt an effective course of action.
Operate standard office machines including calculator, computer terminal, typewriter and copier.
Meet schedules and time lines.
Work independently with little direction.
Establish and maintain cooperative and effective working relationships with others.
Read, interpret, apply, and explain rules, regulations, policies and procedures.
Communicate effectively both orally and in writing.
Use tact, patience and courtesy in interpersonal interactions.
WORKING CONDITIONS
Dexterity of hand and fingers to operate a keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting for extended periods of time.
Seeing to read a variety of materials.
High volume telephone usage.
May be exposed to hostile or confrontational situations when explaining or implementing departmental or campus policies, procedures or state and federal laws.
CLOSING DATE: Wednesday, May 1, 2024 at 3:00 p.m.
Starting salary is $6,676 per month.
Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until Step F is reached ($8,600 per month). Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT
This position is designated a categorically funded, temporary, full-time, twelve-month classified position, and is contingent upon available funding. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive work days. Schedule may vary to include hours outside of the normal work schedule, including evenings and weekends depending on operational need.
Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.
ADA ACCOMMODATIONS
Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request (maxient.com)
BENEFIT HIGHLIGHTS
Health, Life, Dental and Vision Insurance
The College provides a diversified insured benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental, and vision insurance is available, toward which both the College and the employee contribute.
Sick Leave and Disability
Paid sick leave is granted equal to one day for each month of service. Sick leave days may be accumulated indefinitely.
Retirement
Full-time employees contribute a percentage of their regular salary to the Public Employees Retirement System (PERS) and Social Security. Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.
Summer Work Hours
During the summer, employees work eight 32-hour work weeks with full pay.
TO APPLY
An applicant must submit the following by the closing date:
- Online application: http://www.elcamino.edu/jobs
- Cover letter describing how applicant meets the qualifications.
- Resume including educational background, professional experience, and related personal development and accomplishments.
- Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE PDF document.
IMPORTANT NOTE: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at hr@elcamino.edu.
Due to the large volume of calls received on closing dates, we highly recommend that you do notwait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).
JEANNE CLERY ACT COMPLIANT
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published an Annual Security Report and all required statistical data. These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.
EL CAMINO COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.
