Financial Administrator
Dartmouth College
Hanover, NH
Full-time
Finance
Posted on April 27, 2024
Position Details
Position Information
Posting date
03/26/2024
Closing date
Open Until Filled
Yes
Position Number
1010779
Position Title
Financial Administrator
Department this Position Reports to
Thayer Finance Center
Hiring Range Minimum
$24.61/hr.
Hiring Range Maximum
$34.00/hr.
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Hanover, NH 03755
Thayer School
Cummings Hall
15 Thayer Drive
Hanover, NH
Remote Work Eligibility?
Hybrid
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
The Financial Administrator works in collaboration with the Finance Office team to serve the Thayer community with an emphasis on timeliness, accuracy and professionalism. The Financial Administrator uses a proactive and collaborative approach, technical expertise, and systems, and works to standardize current processes and seek out process improvements to ensure consistency and accuracy. The Financial Administrator reviews and processes transactional requests using a variety of methods and tools, and provides information to customers on Dartmouth College policies and procedures.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Required Qualifications – Skills, Knowledge and Abilities
Elisabeth Waltz
Department Contact Phone Number
Department Contact for Cover Letter and Title
Patricia Spellman, Chief Financial and Administrative Officer
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73068
Key Accountabilities
Description
Customer Service/Troubleshooting
45%
Description
Financial Transactions (Payroll, Accounting and Procurement)
45%
Description
Financial Reporting and Analysis
5%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
03/26/2024
Closing date
Open Until Filled
Yes
Position Number
1010779
Position Title
Financial Administrator
Department this Position Reports to
Thayer Finance Center
Hiring Range Minimum
$24.61/hr.
Hiring Range Maximum
$34.00/hr.
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Hanover, NH 03755
Thayer School
Cummings Hall
15 Thayer Drive
Hanover, NH
Remote Work Eligibility?
Hybrid
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
The Financial Administrator works in collaboration with the Finance Office team to serve the Thayer community with an emphasis on timeliness, accuracy and professionalism. The Financial Administrator uses a proactive and collaborative approach, technical expertise, and systems, and works to standardize current processes and seek out process improvements to ensure consistency and accuracy. The Financial Administrator reviews and processes transactional requests using a variety of methods and tools, and provides information to customers on Dartmouth College policies and procedures.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Required Qualifications – Skills, Knowledge and Abilities
- Two to four years of customer service, accounting, payroll processing or other directly related experience
- Ability to effectively communicate to all customers and staff with strong customer service and listening skills.
- Advanced problem solving, resolution and analytical skills and the ability to prioritize and manage time.
- Able to work under pressure of time constraints and ability to multitask
- Projects a professional image and use proper telephone and e-mail etiquette.
- Excellent data entry skills and attention to detail
- Adaptable to change.
- Commitment to diversity and to serving the needs of a diverse community.
- Team/collaborative approach
- Experience with data entry, Dartmouth information systems, and the Microsoft Suite, is preferred.
- Additional training in customer service is helpful.
Elisabeth Waltz
Department Contact Phone Number
Department Contact for Cover Letter and Title
Patricia Spellman, Chief Financial and Administrative Officer
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/73068
Key Accountabilities
Description
Customer Service/Troubleshooting
- Delivers exceptional customer service, ensures timely responsiveness and accuracy.
- Works closely with the Dartmouth Admin Provost Finance Center to process transactions.
- Assumes active role as advisor and trainer to the Thayer community regarding Dartmouth fiscal policies and processes; provides procedural guidance.
- Utilizes multiple systems to obtain and record information, stays updated on system changes and enhancements.
- Prepares basic reports; transfers data from Oracle or other systems to Excel for distribution.
- Accurately identifies and analyzes customer issues, assumes ownership, diagnoses problems, identifies solutions, and executes effective methods for resolution. Escalates critical or expertise-specific issues to the Director.
- Cross trains with other Finance Office team members to assure adequate coverage, accurate and consistent information and timeliness.
45%
Description
Financial Transactions (Payroll, Accounting and Procurement)
- Responsible for the accurate review/interpretation, auditing and reporting of data in Dartmouth HR/Financial systems including but not limited to: Oracle, PASF, OnBase, NextGen, Kronos and Agiloft.
- Prepares and processes deposits, journal transfers, source allocations and other areas as assigned.
- Collaborates with Central Finance, including the Admin Provost Finance Center and other offices to ensure compliance with Dartmouth policies.
- Processes student hires for courses and research positions into NextGen.
- Reviews weekly payroll reports for student employees and staff employees for accuracy.
- Notifies students and employees regarding timesheet errors, assists with corrections and ensures compliance with payroll deadlines.
- Coordinates with the Admin Provost Finance Center on Payroll tasks/issues.
- Understands Dartmouth's procurement policies and procedures and communicates them to the Thayer community.
- Assists departments with procuring goods and services using the most appropriate procurement option.
- Works with Procurement and vendors to resolve issues related to purchase orders or invoices.
45%
Description
Financial Reporting and Analysis
- Prepares and analyzes detailed financial reports (including student groups, project courses, labs, etc.)
- Develops, maintains and reports using viable audit procedures to ensure accurate and timely information.
- Monitors and advises managers and student groups (including projections and accountability).
- Analyzes and reconciles monthly transactions for accuracy and spending patterns.
- Performs selected financial analyses and ad hoc projects under the direction of the Director.
- Guides the Thayer community on using the Thayer chart of accounts.
5%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn's Job Board
- RecruitMilitary
- Dartmouth's Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
- If you would like to add more information to your answer, please specify here:
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
